Title: Community Events Coordinator

Reports To: Cultural Programs Manager

Classification: Full-time | Non-Exempt

Salary and Benefits: $50,000 to $60,000. The Center offers a comprehensive benefits package that includes medical, dental, vision, 401k with employer contribution, voluntary life, long-term disability, and short-term disability insurance, paid parental, family care, and gender-affirming healthcare leave. We also offer a generous paid time off policy.

Schedule: Generally Monday through Friday. Work week and hours fluctuate based on events schedule and will include evenings and weekends on a regular basis; typical schedule will be 10:00 a.m. to 6:00 p.m.; significant flexibility required. This position is classified as onsite 5 days a week.

Summary: The Community Events Coordinator is responsible for the production, management, and execution of a portfolio of community engagement events that comprise The Center’s strategy of actively engaging and bringing community together. The Community Events Coordinator will serve as the convener of Center staff planning committees and external stakeholders who may participate in the planning and implementation of a community event. They will also serve as the link between The Center and any outside contracted producer(s) and vendors, as well as assist with recruiting training, and managing volunteers and staff for event roles.

Essential Duties and Responsibilities:

  • Provide strategic direction and project management for all community engagement events at The Center in tandem with staff planning committees for the events (including all in-house managed and outsourced events).
  • Lead the execution of several internal events that take place over the course of the year with some of our community partners, including but not limited to National Coming Out Day, World AIDS Day, Transgender Day of Visibility, Transgender Day of Remembrance, LGBTQ+ Iftar, Career Fair, Juneteenth Community Celebration, seasonal events and community fairs and markets, youth dances, and archive exhibitions.
  • Lead the execution of monthly LGBTQ+ family building events, designed to provide safe and fun space for LGBTQ+ families with children younger than eight (8) years of age.
  • Support the Cultural Programs Manager with the execution of arts and cultural events as needed.
  • Manage all event-related budgets, expense reporting and tracking, vendor contracts, and digital organization of all event materials
  • Integrate Center values in all events and ensure that Center events are a part of the overall community engagement strategy to increase organizational relevance and build trust, especially with centered communities; to attract centered communities to The Center by creating spaces for joy where community can be unapologetically themselves, where they can take pride in being LGBTQ+, and being LGBTQ+ together; and establish connections with attendees to allow ongoing interaction with them.
  • Supervise outside event producers (when utilized) and ensure their work meets the needs and standards of The Center’s community engagement strategy within budget and in accordance with the Center’s values.
  • Create and monitor all event-related timelines and deliverables cross-departmentally so that all deadlines are met.
  • Manage and mentor event committees, volunteer leaders, and individual event volunteers. Provide timely updates and information to support their efforts on behalf of The Center.
  • Work with the Finance Department to provide regular revenue and expense reports to key staff and leadership.
  • Working closely with program department staff to ensure event goals, target audiences, and outcomes, are shared with the Communications & Marketing department in a timely manner.
  • Serve as the primary liaison and collaborator with the Communications and Marketing department in the production of event-marketing materials such as invitations, advertisements, emails, social media graphics, and web-based media.
  • Seek consultation from the Communications and Marketing department to ensure brand alignment, and oversee the creation/purchase of in-event materials such as directional signage, table cards etc.
  • Collaborate with the Data and Evaluation Team to create metrics to gauge community satisfaction with events.
  • Develop and present all event-related budgets in collaboration with outside producers, if applicable to the Cultural Programs Manager, Program Portfolio Senior Directors and the Chief Program Officer.
  • Organize, inventory and maintain all events related supplies and materials.
  • Other duties as assigned.

Position Requirements:

  • Possess a minimum of three (3) to five (5) years of experience working in a fast-paced special events environment.
  • Adept at balancing creativity with event goals and fiscal demands.
  • Ability to create, manage and execute innovative engagement strategies, especially those that involve events with partner organizations and corporate volunteers.
  • Demonstrated experience working with our centered communities: Black, Indigenous, and People of Color (BIPOC) communities; transgender and gender-expansive communities; poor and working-class communities; people living with HIV/AIDS; immigrants; youth; and those who hold multiple of these identities.
  • Demonstrated experience in vendor and budget management.
  • Demonstrated experience seeking and working with BIPOC, Transgender and Immigrant vendors.
  • Experience applying and securing city permits for outdoor events.
  • Strong computer proficiency with Word and Excel, including merges and formulas.
  • Experience with Salesforce is a plus.
  • Familiarity with desktop publishing and design skills (Photoshop, PageMaker) a plus.
  • Proven ability to work on multiple projects at one time as well as to set and stick to priorities.
  • Proven ability to work independently and as part of a team.
  • Exceptional organizational skills and attention to details.
  • Excellent interpersonal skills; ability to interact with a wide range of stakeholders, including staff and volunteers.
  • High level of initiative, dependability, flexibility, emotional intelligence and a sense of humor.
  • Excellent written and oral communication skills; comfort with public speaking.
  • Knowledge, understanding and experience working with LGBTQ+, TGNC, POC, and Immigrant populations, including knowledge of the spectrum of gender identity, transgender issues, immigration, and POC issues.
  • Understanding of, and commitment to, undoing structural and institutional racism and bias and the spectrum of gender identity and bias. Thoughtful and articulate analysis of the above, and consideration of the impacts and outcomes in decision-making processes and on underserved and historically oppressed communities as it relates to The Center’s work.
  • A strong commitment to the mission of The Lesbian, Gay, Bisexual and Transgender Community Center.

COVID-19 Vaccination Requirement:

The Center is subject to the Department of Health and Mental Hygiene’s Commissioner’s Order requiring COVID-19 Vaccination for Staff in Residential and Congregate Settings from New York City’s Department of Health and Mental Hygiene. The Center is required to comply with this order because we have a number of contracts with New York City.

All current and new staff must either provide a one-time verification that they are fully vaccinated with either a single-dose of an FDA- or WHO-approved one-dose COVID-19 vaccine or the second dose of an FDA- or WHO-approved two-dose vaccine.

The Center’s Commitment to Equity & Inclusivity:

The Center was born of community activism in response to the AIDS epidemic, ensuring a place for LGBTQ people to access information, care, and support that they were not receiving elsewhere. We opened in 1983 to help people who had doors constantly closed in their faces, ostracized by family, friends, and shunned by the general society. Since that time, we have continually provided a wide array of services and programs to serve our community, with an intentional focus on providing support to those who are most vulnerable. We have always taken great care to be a space that responds to community needs; engaging in diversity, equity and inclusion work is another outgrowth of those ongoing efforts. We recognize that in order to help LGBTQ individuals and our diverse community achieve parity in health, justice, opportunity and success outcomes, our organization must hold a strong foundation and competency in, as well as invest organizational focus on, equity and inclusion frameworks, practices and policies. This is also true in our hiring and retention of staff.

The Center is an Equal Opportunity Employer.